A Summary of Accessibility Guidelines
This section's guidelines are for MSWord, PDFs, Excel, Powerpoint, Web pages, and Video (and their equivalents in other software packages). the recommendations are almost the same for all these various document types. This first section puts the guidelines together and differentiates when necessary between software techniques.
The following table will contain a property on the left, and accessibility requirements or suggestions on the right. Text listed in bold is required to achieve accessibility.
|Abbreviations and Acronyms||Give an expanded version with first occurrence; this is a basic style recommendation. Examples: APA "American Psychriatric Association" style guide; Office of Human Resources "OHR" employment form. Set software to auto expand if possible.|
|Animations||Give alternative text or description that is concise and meaningful.
Avoid flashing images or repetitive animations th at never stop.
Animation should not cycle more than 3 times and there should be a stop control.
|Backgrounds||Avoid busy or distracting backgrounds. Backgrounds are more common in Powerpoint and you should provide alternate templates or document versions without backgrounds.|
|Chunking||Divide large blocks of information into more manageable chunks. For Powerpoint and Flash keep information equal from screen to screen.|
|Closed Captions||With the ability to embed or link to video and audio or use animations and applets almost anywhere, be sure to:
|Colors||Use contrast and avoid combinations such as red/green or blue/yellow. Color must never be the primary or only way to convey meaning. Example: do not say, click the red button. Print in black and white to be certain your contrasts are sufficient.|
|Contrast||Use large contrast between foregrounds and backgrounds. View and print in black and white to make certain the contrast is strong enough.|
|Converting other file types||Use latest versions available. Note in the document if a particular version is necessary to read or open the document. this is most common on the web.|
|Converting to Web||
|Next Page: Summary 2|