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Navigation for Module 3: Powerpoint
Page 9 of 25

  1. *Introduction
  2. *Tools You Need
  3. *Methods to Put Online
  4. *Make Webpage Method
  5. * Save Slides as Images
  6. *Template of Webpage
  7. *Title Slide
  8. *Bullet-List Slide
  9. *Multiple Column Slide
  10. *Embedded Video Slide
  11. *Table Slide
  12. *Image Slide
  13. *Drawing Shapes Slide
  14. *Notes Slide
  15. *Chart Slide
  16. *Non-Outline Text Slide
  17. *Sound Slide
  18. *Animation Slide
  19. *Publish to Blackboard
  20. *Publish to WebCT
  21. *Resources

Saving PowerPoint Slides as Images

As discussed in the previous page, the recommended method to achieve an accessible PowerPoint presentation is to "Make a Webpage" by creating separate webpages for each slide ,or one webpage for the entire presentation. In this module, a sample twelve slide PowerPoint presentation (HCI.ppt) that contains information which is common to most higher-education courses (syllabus, grading, professor contact, and textbooks) will be made into one webpage.

To set-up making a PowerPoint into a webpage, two processes need to be completed:

  1. Create folders to organize the files.
  2. Save all slides as images.
     

Create Folders to Organize Files

It is recommended that you create one common folder, also known as a directory into which you place all the files associated with the PowerPoint presentation.

To create a folder:

  1. Go to the location on your computer where you want to create the folder. For this example, go to the desktop of your computer and select "My Documents."
     
  2. A new window called "My Documents" is displayed. Select "File" then "New" and then "Folder."
     
  3. A folder called "New Folder" is created; rename the folder with a descriptive name. For this example, name the folder "Mod3_PPT_to_Webpage."

    Tip: File names containing spaces are not supported by many browsers or the standard for HTML. If a file name contains more than one word, use an underscore ( _ ) in place of the space or put the words together, capitalizing only the first letter of each additional word (even if the word is an acronym).


  4. Into the folder you created, copy the PowerPoint presentation that you want to make into a webpage. For this example, download the sample PowerPoint presentation, HCI (.ppt, 184 KB) into the folder, "Mod3_PPT_to_Webpage."

A webpage is usually associated with other files, such as images or audio. To provide further organization, files of the same type should be grouped into their own folder within the common folder; this is called a subfolder, also known as a subdirectory.

To create a sub-folder:

  1. Select the folder where you want to place the sub-folder. For this example, go to the desktop of your computer, select "My Documents" then "Mod3_PPT_to_Webpage."
     
  2. A new window called "Mod3_PPT_to_Webpage" is displayed. Select "File" then "New" and then "Folder."
     
  3. A subfolder called "New Folder" is created; rename the subfolder with a descriptive name. For this example, no subfolder is needed; select "Cancel."
     

Saving Slides as Images

To enable viewing the PowerPoint slides in their original format, all the slides will need to be saved as images; this process is mostly automated through the PowerPoint program.

To save slides as images:

  1. Open your PowerPoint program.
     
  2. Go to the "File" menu and select "Open."
     
  3. An "Open" dialog box appears; browse to the location of the PowerPoint presentation that you want to convert. For this example, open the sample presentation (HCI.ppt) within the "Mod3_PPT_to_Webpage" folder of "My Documents."
     
  4. After the PowerPoint presentation has loaded, go to the "File" menu and select "Save As..."
  1. A "Save As" dialog box appears; make certain that the "Save In" drop down box is displaying the same folder that contains the PowerPoint presentation. For this example, the folder should be "Mod3_PPT_to_Webpage."
     
  2. In the "File name" text box, enter this text: "images."
     
  3. From the "Save as type" drop down box, select "JPEG File Interchange Format" (see Image 4).


    Description of Image 4: Saving slides as "JPEG File Format"

    Tip: JPEG is a format for an image that is quite common and typically smaller in size than other image formats.


  4. Select "Save".
     
  5. A dialog box appears asking if you want to export all slides in the presentation. Select "Yes" (see Image 5).


    Description of Image 5: Dialog box asking if you want all slides saved as images

  1. The PowerPoint program now creates an image file named "Slide1.JPG", "Slide2.JPG", etc. for each slide of the PowerPoint presentation in a new folder named "images."
     
  2. When all slides have been exported as images, a dialog box will appear; select "OK".

Verify Images are Saved in the Correct Location

Sometimes when the slides are exported as images, PowerPoint will create its own subfolder into which all the image files will be saved. Usually this subfolder is given the same name as the PowerPoint presentation that is being converted but without the .ppt extension. For example, when saving the images of the sample PowerPoint presentation (HCI.ppt), a subfolder named HCI may be created by the PowerPoint program.

Note: It is important to verify the location of your image files before proceeding to convert the PowerPoint slides to accessible content in the template for the one webpage.

To verify images are saved in the correct location:

  1. Browse to the location of the common folder that is being used to hold all the files associated with the PowerPoint presentation that you want to "Make a Webpage." For this example, go to the desktop of your computer and select "My Documents." then "Mod3_PPT_to_Webpage."
     
  2. A new window called "Mod3_PPT_to_Webpage" is displayed; view the contents of this folder. For this example, there should only be one subfolder named "images".
If there is only one subfolder named "images":
If there is only one subfolder with same name as the PowerPoint presentation but without the .ppt extension (for this example, a subfolder named HCI because the sample PowerPoint is named HCI.ppt):
If there is a subfolder named "images" and a subfolder with same name as the PowerPoint presentation without the .ppt extension (for this example, a subfolder named HCI because the sample PowerPoint is named HCI.ppt):


The next page will discuss creating the template for making a PowerPoint into one accessible webpage.

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Template of Webpage


 
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