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Powerpoint
Page 24 of 25

1. Introduction
2. Tools You Need
3. Methods to Put Online
4. Make Webpage Method
5. Save Slides as Images
6. Template of Webpage
7. Title Slide
8. Bullet-List Slide
9. Multiple Column Slide
10. Embedded Video Slide
11. Table Slide
12. Image Slide
13. Drawing Shapes Slide
14. Notes Slide
15. Chart Slide
16. Non-Outline Text Slide
17. Sound Slide
18. Animation Slide
19. Publish to Blackboard
20. Publish to WebCT
21. Resources

Publishing PowerPoint to WebCT

WebCT is a course management system (CMS) that is commonly used for publishing and maintaining online content. Assuming familiarity with the WebCT interface, there are three general steps to publishing a PowerPoint presentation:

1. Create a folder for the file(s).
2. Upload your file(s) to the WebCT server.
3. Provide a link to the file(s).

Organizing Files: Folders

The first task in publishing a PowerPoint presentation to WebCT is to create a new folder, also known as a directory. Within this folder, you will place your file(s)

To create a new folder:

1. Log into the course as the course manager (instructor).
    
2. Select the "Manage Files" option in the navigation list (left side of the screen).
    
3. Select "Create New" in the "Folder Options" section (right side of the screen).
    
4. Select the "Go" button.

5. Provide the name of the new folder. For this example, name the new folder "Presentations."
   

   Note: You should create one common folder into which you place all your accessible files.

6. The name of the folder is displayed in WebCT at the specified location. For this example, the folder "Presentations" is listed under "My_Files"

We recommend creating a folder for all your presentations (called "Lectures" or "Presentations". In doing this, you will create a common folder into which you can place all of your presentations. We also recommend that you create a new folder for each presentation. We recommend that you create a folder called "lecture_01" for the first presentation, "lecture_02" for the second, etc. It would be best to place all of these folders into one main "presentations" folder (as described in the preceding paragraph).

For this sample exercise, we will create a "lectures" folder and then create a "lecture_01" folder inside of the "lectures" folder.

Uploading Your Presentation Material

The next step in publishing your presentation is to upload all of the HTML, sound, and video files that you created. Each of these files is needed to create the whole, complete accessible presentation, so you must upload each of these from your computer onto the WebCT course (which is most definitely a different computer).

Follow the following steps to upload the presentation files onto the WebCT course:

1. Log into your course as the course manager (instructor)
2. Select the "Manage Files" option in the navigation list (left side of the screen)
3. Select the "Upload" option in the "File Options" section (left side of the screen) and select "GO"
4. When prompted, browse your local computer's hard drive to locate the file that you would like to upload to the WebCT course. Keep in mind that you will have to upload all of the files for the presentation, so for now, just select one of the files (perhaps the main HTML document of the presentation).
5. Provide the folder into which you want the file to be uploaded. This should be the folder you created previously to hold the presentation. For this example exercise, this would be the "lecture_01" folder.
6. Select "UPLOAD" and then repeat steps 3-5 of this process for all the files of the presentation. Be sure you don't forget one of the files. If you do, then your presentation will not be complete and will be missing critical information.
   

(see Image 69).which to place the file on the WebCT course.

When you have successfully uploaded all of the presentations files, you should see something like the following figure. Assuming you select the "My-Files" link and the "Lectures" and "Lecture_01" links, you will see all of the files associated with this presentation.

Now would be a good time to confirm that you have not inadvertently skipped uploading a file to the WebCT course. Compare your local computer's list of files associated with this accessible presentation and the WebCT courses' list of files for this presentation. Each file on your local computer should appear on the WebCT course file list (see Image 70).

Creating the Link to the Presentation

Once you have uploaded all of the files for the presentation, you still need to create a link so that students can browse your WebCT course and locate your presentation. This section describes one way in which you can create a link to your new presentation.

Follow the following steps to create a new link to your accessible presentation:

1. Log into your course as the course manager (instructor)
2. Browse your WebCT course to the location that you'd like the link to the accessible presentation to appear
3. Select the "Designer Options" (top of the screen)
4. Select the link at the bottom of the resultant page for "Add Page or Tool"
5. Select the "Single Page" option midway down the page and select "Add" (see Image 71 ).
   
   

   Image 71: Menu for Adding Single Pages and Other Tools in WebCT
   
   

If you complete these steps above, you should now see the "Add Single Page" web page within WebCT. From here, you should follow these steps to complete the process of creating the link to your presentation:

1. Provide a title for the link (perhaps call it "Lecture 1")
2. Browse within the WebCT course's folders to find the main presentation HTML file. In the case of this example, the file was called "Completed_HCI.htm" as shown in the following figure.
3. Once you've selected the main presentation HTML file, select "Pick" to return to the "Add Single Page" form
4. Check the "On an Organizer Page" option and then select the page that should have the link to the presentation. In the following example (shown below), this would be the "Lectures" page of the WebCT course.
5. Finally, select "Add" to complete the process and add a link to your presentation.
   
   

   Image 72: Adding link to Presentation in WebCT
   
   

Optionally, you can specify a customized icon for this link by following the standard WebCT process for editing links.

If you complete these steps, you should now have a link on the organizer page that you selected. If you return to the "View" mode for the course and select the newly created link, you will see your accessible presentation appear within your WebCT course. The following figure shows our accessible Human Computer Interaction presentation as it is shown within a WebCT course.

Congratulations! You've now successfully uploaded your accessible presentation into your WebCT course. Your students may now access this material through their familiar WebCT interface.

The next page provides resources for more information on making PowerPoint accessible.

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Georgia Tech Research on Accessible Distance Education (GRADE)
Center for Assistive Technology and Environmental Access (CATEA)
Georgia Institute of Technology (GT) College of Architecture (COA)
Email: gradeproject@coa.gatech.edu Fax: 404-894-9320 Phone: 404-894-4960 (v/tty)

Accessibility User Agreement
Developed in collaboration with IDET Communication (IDET).
Funded by the Office of Post Secondary Education (OPE) under Grant #P333A020050.
© Copyright 2003-2006 All Rights Reserved, Georgia Tech Research Corporation.