Module6: Making Word Documents Accessible

Estimated Time to Complete: 5 hours

Module 6 contains nine topics. All topics are not required to be completed; you may start and stop at any point.

Objectives

Upon completion of Module 6, you will be able to:

Discuss the accessibility issues related to Word generated HTML.
Create accessible versions of your Word documents.
Identify resources available at little or no cost to facilitate the conversion of Word documents.
State the person-hour and software costs involved in making an accessible Word document.

Overview

For several years now, Microsoft Word has been the predominant application used to generate documents such as course syllabi, assignments, notes and review materials. With the technology available to students today, it is important and desirable to make these materials available on the Internet, not only for online classes, but as supplements for traditional "face-to-face" classes as well.

Word 2000 and Word XP have the capability to "Save as Web Page." However, the webpages that Word generates contain extraneous code which can increase download time and is not always accessible to students using assistive technologies. In Module 6, you will look at these issues as well as methods required to make Word documents more accessible to everyone.

Prerequisite Knowledge

To gain the most from Module 6, you should have familiarity with:

Basic accessibility terminology.
Knowledge of common HTML elements such as links, tables, formatting styles, and images.
Creating a Word document with text, bulleted and numbered lists, tables, and images.

The next page presents version information for software and the various files that are used in Module 6.

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Resources

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Files You Need