Module8: Making PDF Documents Accessible
Estimated Time to Complete: 3 hours
Module 8 contains eleven topics. All topics are not
required to be completed; you may start and stop at any point.
Upon completion of Module 8, you will be able to:
- Describe accessibility issues related to PDF files.
- Create an accessible version of a PDF file.
- Identify resources available to facilitate the conversion of a PDF file.
- State cost-time estimates for making a PDF file accessible.
Portable Document Format (PDF) is a type of file developed
by Adobe as a means of distributing documents over the Internet. The strength
of PDF lies in its ability to convert any document and consistently maintain
the formatting of that document on the screen and in print, regardless of what
kind of computer or printer is used and regardless of what software package
was originally used to create the document.
Overall, there are four types of products for PDF accessibility:
- Adobe Acrobat
A software program that generates a PDF file by capturing the structure of
the document being converted to PDF. A 30-day tryout is available from the
Adobe website but the full version of Acrobat must be purchased.
- Adobe Reader
A free download from the Adobe website that is needed to view and print a PDF file. Adobe Reader also has
the ability to expose elements in the PDF file to a screenreader.
- Online Conversion Tools
Free tools on the Adobe website for converting a PDF file that is online or locally stored (on your hard drive or a CD-ROM) into a webpage
(HTML file) or text file by submitting an email or a web-based form.
Other software programs are available to convert documents to PDF files; some
are free, but others must be purchased.
To gain the most from Module 8, you should have familiarity
- Word processing programs such as Microsoft Office
Note: Although PDF files
can be created with other software programs, Adobe Acrobat integrates well
with Microsoft Office applications. When installed, a PDF Maker icon is
automatically placed on the toolbar of all Microsoft Office applications.
The next page presents information on the software and various
files that are used in Module 8.